Are your employees going to be claiming expenses? HM Revenue and Customs produce detailed advice on whether or not expenses are subject to income tax or National Insurance. Details at: www.gov.uk/expenses-and-benefits-a-to-z
Where a payment is subject to income tax or National Insurance we will need to be advised so that the calculations will be included in the relevant payroll calculations.
If the reimbursement of expenses is not subject to either income tax or National Insurance, we can still process the payment through the payslip (but not include the payment within the calculation for income tax or National Insurance. Alternatively, if you are using our 'banking service' we can process a separate payment to the bank account of the employee.
It is the responsibility of the employer to retain sufficient records to be able to prove that the expenses paid were legitimate business expenses.
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